Your privacy notice
0 of 8 required items
Gaps to fillYour notice
Before you publish
Show the notice before people submit a form, in both languages, with the tick box left unticked. Then have a lawyer check the wording, including the Bahasa Malaysia version.
Every ZenWeb engagement starts by mapping where your personal data sits, before any campaign goes live.
A contact form, a WhatsApp button, an ad lead form: most Malaysian business sites collect personal data from day one, and the PDPA has no small-business exemption. This generator follows the Act’s notice rules and the checks in the ZenWeb PDPA compliance checklist for marketers.
The short video below covers what the PDPA asks of any Malaysian business.
Malaysia’s Personal Data Protection Act (PDPA): What Your Business Should Know
Source video: Watch on YouTube
1. How do you use the PDPA privacy notice generator?
Quick Answer: Tick what you collect, where it comes from, why you use it and who receives it, then add a contact email and your data protection officer. The PDPA privacy notice generator writes both language versions as you go, counts the required items covered, and downloads both in one Word file.
- Name the business. Name, SSM number if you want it shown, and an email for privacy requests.
- Tick the data. Contact details, addresses, purchase history, website usage, location or sensitive data.
- Tick the sources. Forms, WhatsApp, ad lead forms, an AI chatbot, purchases, events or partners.
- Tick the purposes. Replies, orders, marketing, ad audiences, analytics, AI tools or legal duties.
- Tick who receives it. Including whether any of it leaves Malaysia.
- Set the choices. Required fields, how people stop your marketing, and how long you keep data.
- Add your DPO and the date. Then copy or download.
Nothing you type leaves your browser. Using AI tools on customer data? Read our guide to AI and PDPA for Malaysian marketers first.
Key takeaway: Tick only what you really do. A notice that hides what you collect, or names partners you don’t use, misleads the people reading it.
2. What must a PDPA privacy notice include?
Quick Answer: Section 7(1) of the Personal Data Protection Act 2010 lists eight things a written notice must tell people, from what data you process to what happens if they refuse to give it. Section 7(3) asks for both Bahasa Malaysia and English. Your score is how many of the eight you have covered.
| Section 7(1) | What the notice must say | Filled by |
|---|---|---|
| (a) | That you process their personal data, with a description of it | Question 2 |
| (b) | The purposes you collect and use it for | Question 4 |
| (c) | Where the data comes from | Question 3 |
| (d) | The right to access and correct it, and how to contact you | Questions 1 and 7 |
| (e) | The classes of third parties you disclose it to | Question 5 |
| (f) | The choices people have to limit processing | Question 6 |
| (g) | Whether giving the data is obligatory or voluntary | Question 6 |
| (h) | If obligatory, what happens if they don’t give it | Question 6 |
Source: Personal Data Protection Act 2010 (Act 709), section 7.
The notice also adds data portability and a named data protection officer from the PDPA (Amendment) Act 2024. For the full page around it, see the website privacy policy Malaysian law requires.
Key takeaway: Eight items, two languages. A polished notice can still miss item (h): what happens if someone leaves a required field blank.
Not sure what your stack is holding?
We map where your personal data sits before any campaign goes live.
See how our digital marketing service works →3. What do the warnings in your notice mean?
Quick Answer: A warning means your answers create a duty the wording alone can’t settle. Sensitive data needs explicit consent, marketing needs a way out on every channel, and ad platforms and overseas tools must be named. Each warning points to a rule in the Act or our compliance checklist.
- Sensitive data. Health, religious beliefs and, since 2024, biometric data need explicit consent under section 40.
- No way out of marketing. Section 43 lets anyone stop direct marketing. An email unsubscribe link doesn’t cover WhatsApp marketing under PDPA.
- Ad audiences. Uploading lists to Meta or Google must be disclosed, along with processing outside Malaysia.
- AI tools. Say when AI handles their data, and offer another way to reach you.
- No DPO named. Compulsory from 1 June 2025, with the Commissioner’s circular deciding by scale. See who must appoint a data protection officer.
Key takeaway: Fix warnings in how you work, not only in the wording. Promise an opt-out on WhatsApp and someone has to honour it.
4. Where should the privacy notice go on your website?
Quick Answer: Show it before people submit, not after. Our checklist puts the notice at the collection point, above the submit button, in Bahasa Malaysia and English, with the consent box never pre-ticked. The PDPA privacy notice generator adds a short form line in both languages for that spot.
In ZenWeb’s audits of Malaysian SME marketing stacks (2024–2026), only 63% passed this checkpoint. The most common failure was English only, with no Bahasa Malaysia. See our guides to contact form PDPA notice wording and the bilingual privacy notice rule.
The output is a starting template, not legal advice, and it can’t know your business. Have a lawyer check the final wording, Bahasa Malaysia included, before you publish.
Key takeaway: Before submit, both languages, box unticked. Those three put the notice in front of people at the moment they hand over their data.
Want campaigns that run on a list you can defend?
We build the consent records and opt-out routes during onboarding, then run your marketing on top of them.
Explore ZenWeb’s digital marketing services →5. Frequently Asked Questions
1. Is this PDPA privacy notice generator free?
Yes. It needs no sign-up, and what you type stays in your browser until you copy, download or send it. Nothing is saved on our side.
2. Is the generated notice legal advice?
No. The PDPA privacy notice generator gives you a starter template that follows the notice rules in section 7 of the Act. Have a lawyer review it, and the Bahasa Malaysia wording, before you publish.
3. Does a small business need a privacy notice?
Yes. The PDPA has no small-business exemption, so a list of 200 contacts is fully covered. Size only affects whether you need a data protection officer and when a leak counts as significant.
4. What happens if my notice breaks the PDPA principles?
Since the 2024 amendment, breaching the data protection principles carries a fine of up to RM1 million, up to three years’ imprisonment, or both. Those are maximums, not typical outcomes.